Before the shipment · RFQ intelligence
Compare Freight Rates Before Awarding the Lane
Structure detailed enterprise RFQs, invite suitable carriers and collect comparable offers in one connected sourcing process. Compare linehaul, fuel and other cost components alongside capacity, transit and service fit—with AI-assisted analysis to focus the review and your team responsible for the final award.
A stronger control point before commitment
Give the team a clear basis for the freight award
Calls, emails and separate spreadsheets can hide the comparison that matters. A structured RFQ keeps the request and responses connected so the decision can be reviewed before the lane is awarded.
See the rate range
Place the reference rate and carrier bids in one view to surface potential cost opportunities.
Review more than price
Compare timing, equipment, lane fit, readiness and qualification information with the shipment request.
Keep the decision connected
Document bid activity, counters, communication and the selected carrier with the shipment.
Built for real enterprise RFQs
Complex lanes. Clear requirements. Comparable offers.
Put the request, carrier response and review context in one freight sourcing process. Give carriers a clear brief and your team a consistent basis for comparison.
Define the lane in detail
Build the request around what the operation actually needs.
- Origin, destination and shipment timing
- Equipment, capacity and transit requirements
- Service requirements and bid deadlines
- Supporting documents and lane instructions
Compare the same required fields
Organize responses by lane instead of piecing together separate emails and spreadsheets.
- Pricing against the defined requirements
- Capacity and transit with each offer
- Cost components available for comparison
- Offer status visible to the assigned team
Confirm the brief before bidding
Require carriers to acknowledge the RFQ lane information before submitting an offer.
- Lane details and shipment requirements
- Required pricing and service information
- A clear acknowledgement before submission
- Fewer gaps for the review team to clarify
Know who is behind the offer
Review the available carrier profile alongside the bid.
- Company and business contact information
- Authority and qualification details
- Equipment and capacity context
- Information for follow-up and human review
- Equipment
- Dry van
- Capacity
- 5 loads / week
- Transit
- 1 day required
- Documentation
- Lane instructions + service terms
How RFQ intelligence works
From lane requirements to a documented award
Logistware gives the assigned team a repeatable freight sourcing process while keeping people responsible for the final decision.
Define the request
Enter origin, destination, equipment, timing, shipment requirements and a reference rate when available.
Invite suitable carriers
Present the opportunity to carriers that fit the lane, equipment and qualification requirements.
Compare responses
Review bids, timing, readiness and service fit without rebuilding the comparison from calls and email.
Award with context
Accept, reject or counter an offer and keep the final decision connected to the shipment record.
AI-assisted offer analysis
Hundreds of offers should not mean hundreds of rows to manually interpret.
Search, filter, sort and compare incoming carrier offers. Use AI-assisted prioritization to focus the review, while keeping actual offer data visible and the final award with your team.
Find the offers that deserve attention.
| Offer ranking | Carrier | Rate / load | Capacity | Transit | Equipment | Status |
|---|---|---|---|---|---|---|
| 1 | Carrier B | $1,875 | 5 / week | 1 day | Dry van | Submitted |
| 2 | Carrier A | $1,940 | 4 / week | 1 day | Dry van | Review |
| 3 | Carrier C | $1,910 | 5 / week | 2 days | Dry van | Clarification |
Showing 3 of 3 demonstration offers.
Offer data above. Review guidance below.
Prioritization should help the team interpret the facts, not replace them.
- Carrier B · review first$125 below the $2,000 reference; stated capacity and transit meet the example brief. Confirm qualifications and service fit.
- Carrier A · capacity checkCompetitive pricing, with 4 loads / week against a requirement of 5. Clarify the coverage gap.
- Carrier C · transit checkLower pricing than Carrier A, but 2-day transit against a 1-day requirement. Price alone does not determine the ranking.
Fuel intelligence
Fuel should not live in a manual spreadsheet.
Connect freight-cost analysis to government fuel information and the applicable surcharge logic. Where configured, fuel references update automatically, reducing manual checking.
Review carrier-entered fuel charges beside a Logistware reference calculation where applicable. Keep linehaul, fuel tables, border or miscellaneous charges and total lane cost in view.
Fuel-surcharge methods vary by carrier and agreement. A reference difference is a review signal; it does not establish an incorrect charge.
When connected and configured · publication schedules apply
Fictional CAD values per load. This public demonstration is not connected to a live fuel feed.
Current cost vs offer analysis
See the cost impact beyond the linehaul number.
Understand the components behind an offer, then compare the potential lane, weekly and annual difference using the same volume assumptions.
Cost components
Fictional CAD / load| Component | Current | Carrier B |
|---|---|---|
| Linehaul | $1,500 | $1,425 |
| Fuel surcharge | $300 | $275 |
| Border / miscellaneous | $200 | $175 |
| Total lane cost / load | $2,000 | $1,875 |
- Capacity
- 5 loads / week
- Transit
- 1 day
- Equipment
- Dry van
Potential cost opportunity
6.25% below the illustrative current total
Assumes 5 loads per week for 52 weeks at unchanged example rates and volume. This is a comparison, not guaranteed savings. Actual fuel, accessorials, shipment volume and final terms may change the outcome.
Multi-round sourcing
Move from open competition to a focused decision.
Use bidding and review rounds where configured for the RFQ. Keep the lane requirements and offer context connected as the team narrows its review.
- Round 1
Open sourcing
Invite suitable carriers and collect competitive, structured offers against the lane brief.
- Round 2
Focused review
Review shortlisted offers, clarify capacity and service details, and negotiate where the workflow allows.
- Award
Human decision
The responsible team selects the carrier after reviewing pricing, qualifications and operating fit.
The carrier offer experience
Clearer bidding creates better-quality offers.
Carriers need to understand the lane before they price it. A structured offer flow makes the requested information clear, helping the shipper receive responses that are easier to review.
- Review the lane and shipment requirements
- See the required pricing, capacity and transit fields
- Acknowledge the RFQ information before submission
- Submit the offer and see its recorded status
Carrier offer
Illustrative workflow- 1Review the requirement
Dry van · 5 loads / week · 1-day transit
Lane instructions and service terms available - 2Acknowledge the RFQ information
Carrier confirms review of the lane details and requirements before submitting.
- 3Provide the requested offer details
Linehaul, fuel and applicable miscellaneous charges, plus capacity and transit.
- 4See the submission status
Offer submitted · awaiting the transportation team's review
Demonstration only. No carrier submission is collected on this public page.
See the complete enterprise freight story
The RFQ is the first part of a connected process.
See how Logistware supports freight decisions before, during and after the shipment—from comparing carrier offers to protecting execution and reviewing the final charge.
Explore Logistware Enterprise
Connected freight tools
Keep sourcing close to execution
The award is stronger when the rate decision stays connected to carrier vetting, shipment communication and the next stage of the freight process.
Carrier bidding
Receive and compare freight bids in a shared view built around the shipment requirements.
Open the load boardVetting information
Review submitted profile, authority and compliance information as part of the carrier decision.
See the vetting processLive freight chat
Keep questions, counters and shipment details close to the freight record.
Explore live chatLane continuity
Carry the award into readiness checks, shipment visibility and qualified backup planning.
Continue to lane continuityDecision support
AI-assisted analysis with human accountability
Logistware can organize and surface useful rate and readiness signals. The assigned team reviews the facts and decides which carrier receives the award.
One connected enterprise freight process
Carry the decision through the shipment.
Start with a better-informed award. Keep the operating context close to execution, then review what was charged against what was agreed.
Compare and award
Structure the RFQ, review the offers and document the human decision.
RFQ Intelligence 02 · DuringProtect execution
Keep readiness and shipment context visible as the awarded freight moves.
Lane Continuity 03 · AfterVerify the final charge
Review invoice variances against the awarded rate and shipment evidence.
Invoice Leakage ControlCommon questions
Freight RFQ intelligence
What is freight RFQ intelligence?
Freight RFQ intelligence connects detailed lane requirements, carrier offers, cost components and AI-assisted comparisons so the responsible team can review pricing and operating fit before making a documented carrier award.
What information can an enterprise RFQ include?
RFQs can include origin, destination, timing, equipment, capacity, transit and service requirements, bid deadlines and supporting documents. Carriers submit the requested offer information against the defined lane brief.
Can carriers be required to acknowledge lane requirements?
Yes. Carriers can be required to acknowledge the RFQ lane information and requirements before submitting an offer, helping the review team receive better-informed responses.
Does AI choose or automatically award the carrier?
No. AI-assisted analysis can help prioritize offers and highlight rate, cost, capacity and service-fit considerations. The responsible transportation team reviews the available information and makes the final award.
How does the fuel comparison work?
Where configured, Logistware can connect to government fuel information and apply the relevant fuel-surcharge logic. Carrier-entered fuel charges can be compared with a reference calculation where applicable. Methods vary by carrier and agreement, so a difference requires review rather than an automatic conclusion.
Can the team search and filter carrier offers?
Yes. The offer review supports searching, filtering, sorting and comparison to help the team focus on relevant carrier responses. The interactive table on this page uses fictional demonstration data.
Does RFQ comparison guarantee freight savings?
No. It improves cost visibility and can surface potential cost opportunities. Actual results depend on the lane, shipment requirements, fuel and other charges, carrier response, volume and final award terms.
How does RFQ Intelligence connect to the other enterprise stages?
RFQ Intelligence supports comparison and award before the shipment. Lane Continuity supports readiness and execution during the shipment. Invoice Leakage Control supports reviewing the final charge against the awarded rate and shipment evidence.
How can an enterprise team get started?
Contact Logistware with a sample lane, shipment profile and current sourcing process, or visit the Logistware Enterprise portal. The team can review how structured RFQs and carrier offer analysis fit your operation.
Start before the award
See where better RFQ visibility can support your freight operation
Share a sample lane, shipment profile or current sourcing process. Logistware will show how structured freight RFQs can fit your team.
